Scheduling

GamePlan Volunteer Signup and Management

GamePlan provides sophisticated scheduling services tailored to the way your organization operates.  Utilizing a unique and advanced rule-based engine, our scheduling system is able to provide a schedule that meets your needs with virtually no limitations.  Rules may be applied at a highly-granular level, and we offer a variety of flexible rule templates that may be composed for complex scheduling needs. Additionally, GamePlan provides sophisticated scheduling services customized to the way your organization operates.

Scheduling Rules and Groups
You're in Control!

Most scheduling systems impose schedule types, game counts, and other constraints on an organization. We take the opposite approach — you supply us with a set of rules that define how your organization operates, and we generate a schedule that conforms to those rules.

Schedule Flexibility
Schedule Flexibility

Rules can be as specific or as general as needed; apply them to individual teams or across entire leagues. Enforce rules by day, apply them only across certain hours, and relax enforcement to meet advanced requirements.

Robust Planning
Robust Planning

To forecast capacity and evaluate team maximums, introduce planning teams when the actual team is not yet known. Rapid schedule generation allows the planning of many scenarios to determine which constraints are optimal for your organization.

Sample Schedule

Add a practice, game or meeting with full details, and send invites out to team members all at once. Post the schedules to the website with our Reports Module.

Type Result Date Time Location Opponent
Game 7 - 4 Sun, Oct 1 10:00 AM Ben Davis Court 1 Bulls at Pride Soccer
Game 1 - 3 Thu, Oct 5 10:00 AM Ben Davis Court 1 Bulls at Pride Soccer
Game Fri, Oct 6 10:00 AM Ben Davis Court 1 Bulls at Pride Soccer
Game Wed, Oct 11 8:00 AM Ben Davis Court 1 Bulls at Pride Soccer
Practice Sat, Oct 14 10:00 AM Ben Davis Court 1 Bulls at Unknown Edit Delete

Advanced Re-Scheduling

GamePlan Official Management Integration

GamePlan includes an advanced rescheduling system, which can be configured in any way your organization desires.  Games may be rescheduled either by authorized administrators or by the managers themselves (with reschedule selections based upon specific rules and limits).  Games that have been rescheduled are instantly posted on your site so that parents and players may view a current schedule at any time. You also have the option of sending out automatic text messages and/or emails to notify parents of schedule changes or cancellations.

Maximize Resources
Maximize Resources

Ensure that officials are always present and eliminate double-bookings. Easily identify recently-rescheduled games and minimize wasted slots.

Simplify Management
Simplify Management

Eliminate telephone hassles and allow coaches to take responsibility for rescheduling cancelled games. Free up volunteer and administrators to perform other tasks!

Rule-Based Rescheduling
Rule-Based Rescheduling

Coaches have access only to those new times that are allowed by your preferences. Restrict the number of available slots, require advance notice for reschedules, and much more!